CASHFACTS are written specifically for small charities and community groups and aim to give you the financial skills needed to run a successful organisation.
There are some subjects we don’t plan to cover which are related to financial management. Next to each of these below is a link to CASHFACTS Other subjects, where we provide details of resources on other websites.
How to account for cash including how to set-up and maintain a petty cash imprest system.
How to prepare for an audit and or independent examinations. Being prepared can cut your costs.
A step-by-step guide to carrying out a bank reconciliation, an essential tool for checking the accuracy of your bookkeeping.
An introduction to tax for small charities and community groups. It includes income tax and national insurance, tax and freelance workers, tax and volunteers, when charities have to pay tax on income and charity tax relief, corporation tax, and charities and VAT.
Reduce the risk of fraud and mismanagement and understand your finances.
The role of a finance/administration worker in a small charity including monthly and annual tasks.
This factsheet will help you test the financial health of your organisation. It covers key areas including the role of the trustees, handling cash, payroll and reserves.
You can include overheads in applications to the majority of funders. It’s called full cost recovery. This factsheet shows you how to do it.
This factsheet covers writing applications/bids and gives a brief introduction to online fundraising. It includes identifying projects, producing budgets, identifying outcomes and outputs, matched funding and partnerships, monitoring and evaluation and the world of grants, contracts and service agreements.
Your local Council for Voluntary Service (CVS)/Infrastructure organisation will be able to help. In the London Boroughs CASH is funded to work in they are Kensington & Chelsea Social Council and Sobus (Hammersmith & Fulham).
Insurance links to CASHFACTS Other subjects
CASH doesn’t have a factsheet on insurance, though we will look at the subject when we produce CASHFACTS: Risk management.
These local government pay scales are widely used in the voluntary sector to determine salaries. They are formulated through negotiations between trade unions and the Local Government Association. The scales are not currently on this site, the link is to the National Association for Voluntary and Community Action (NAVCA).
CASH advises groups to use a payroll service, however even if you do use a service there are things you need to know about your responsibilities as an employer. This factsheet is also relevant to groups who do run their own payroll.
Pensions links to CASHFACTS Other subjects
Small charities and community groups that employ people are required to provide a workplace pension for eligible staff through automatic enrolment.
A brief introduction to various UK organisations providing resources for small charities and community groups.
How to work out your unit costs & pricing. This will make your bid writing more accurate.
The following CASHFACTS will be published over the next few months to complete Six Steps to Better Financial Management, the core skills needed for small charities and community groups:
CASHFACTS Budgets, CASHFACTS Bookkeeping, CASHFACTS Cash flow and CASHFACTS Management accounts.
CASHFACTS Bank reconciliation and CASHFACTS Accounting for cash have already been published, though they will be revised to be used with Microsoft Excel (or other spreadsheet packages) rather than a manual/paper-based system.
The CASHFACTS series
By the end of March 2019, we hope to publish a series of factsheets covering all aspects of the financial management of small charities and community groups. The complete list will include:
Accounting for cash – Accounting software guide – Audit and independent examination – Bank reconciliation – Bookkeeping – Budgets – Business planning – Cash flow – CASHWORDS (Glossary) – Conflict of interests – Delivering public services (contracts, procurement etc) – Finance worker – Financial controls – Financial health checks – Insurance – Pensions – Management accounts (finance reports for management committees) – Final accounts – Fixed asset register – Full cost recovery -Fundraising – Payroll – PQASSO finance – Reserves policy – Risk management – Salary guide – Tendering independent examiners & auditors – Treasurer’s role (incl. treasurer’s job description) – Treasurer’s diary – Trustee financial responsibilities – Unit costs & pricing – VAT & small charities – Understanding annual accounts & introduction to charity accounts – Volunteer roles – Workforce development for small charities and community groups.
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