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Reserves policy

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Sample letter to funders

The Generous Trust
1 Generous Place
Generous Town
G1 GEN

Dear Ms Euro

We are currently preparing our draft accounts. The balance of the grant that you have paid us will be held in a restricted reserve and used in accordance with the grant agreement next year.

You may be aware that charities are expected to hold reserves to meet unexpected costs such as maternity cover and redundancy. We have drawn up a reserves policy as required by the charity commission and I enclose a copy.

Whilst employing Janet Parks as welfare rights officer – with the grant you have generously provided – we have incurred a liability to pay her redundancy if we were to close. We would like to transfer £1,000 from your restricted grant to the free reserves. Would you confirm that this is acceptable?

I should emphasis we expect to continue our activities for a very long time and my reason for writing is to meet the requirements of the charity commission and provide evidence required by our auditor [or independent examiner] that we have your permission concerning this matter.

Thank you for your help.

Yours sincerely,

Jack Franks

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Last updated: Mon, Mar 31 2008 - 03:51:51 PM

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